Understanding New York No-Fault Insurance EUO Requirements: Why DFS Does Not Approve Improper Disclaimers

The Critical Role of EUO Compliance in New York No-Fault Insurance

The New York Department of Financial Services (DFS) has strict regulations governing no-fault insurance claims, particularly regarding Examinations Under Oath (EUO) requirements. The recent case of Hereford Ins. Co. v Forest Hills Med., P.C., 2019 NY Slip Op 03926 (1st Dept. 2019), demonstrates a troubling trend where insurance companies attempt to disclaim coverage based on technicalities that exceed DFS regulatory intent.

This case analysis explores why certain disclaimer practices violate the spirit and letter of New York insurance law and why practitioners should be cautious about overly aggressive coverage denial strategies.

The Facts: A Questionable Disclaimer Strategy

In this case, the First Department addressed a situation where an insurance company attempted to deny no-fault benefits based on a claimant’s failure to subscribe and return EUO transcripts. The court noted: “Moreover, movant defendants failed to demonstrate a meritorious defense. The failure by the occupants of the vehicle to subscribe and return the transcripts of their examinations under oath violated a condition precedent to coverage and warranted denial of the claims.”

However, the case arose in the context of a motion to vacate a default judgment, highlighting the procedural complexities that can arise when disclaimer practices push beyond reasonable boundaries.

Understanding EUO Requirements Under New York Regulations

The EUO process is governed by specific regulations, including 11 NYCRR 65-1.1(b), which includes language requiring claimants to “subscribe the same.” However, the interpretation and application of this requirement has significant implications for coverage determinations.

The Purpose Behind EUO Requirements

EUO requirements serve several legitimate purposes in the no-fault insurance system:

• Allowing insurers to investigate claims thoroughly
• Providing sworn testimony about accident circumstances
• Establishing facts relevant to coverage determinations
• Preventing fraudulent claims through detailed questioning

However, these purposes focus on obtaining information and sworn testimony, not on creating technical traps for coverage denial.

Why This Disclaimer Basis Is Problematic

The practice of disclaiming coverage solely because an EIP (Eligible Injured Person) fails to sign and return their EUO transcript raises several concerns that likely exceed DFS regulatory intent:

The Core Issue: Testimony vs. Signature

As noted in the case analysis, “The EIP came to the EUO, told his or her story, lied or did not lie. We go from there.” The fundamental purpose of the EUO – obtaining sworn testimony – has been accomplished when the person appears and testifies under oath.

The subsequent failure to sign the transcript does not negate the fact that:

• The testimony was given under oath
• The insurer received all relevant information
• The transcript can still be used as evidence
• The EIP has substantially complied with the EUO requirement

DFS Regulatory Intent

The Department of Financial Services did not include the “subscribe the same” language in 11 NYCRR 65-1.1(b) to create a technical basis for voiding coverage. Rather, this language appears designed to ensure the accuracy and reliability of the sworn testimony obtained during the EUO process.

Legal and Practical Implications

Using failure to sign EUO transcripts as a basis for disclaimer creates several problematic precedents and practical issues:

Procedural Due Process Concerns

When coverage denials are based on minor procedural technicalities rather than substantive compliance issues, it raises due process concerns. The no-fault system is designed to provide prompt payment of legitimate claims, not to create obstacles through hyper-technical interpretations of regulatory requirements.

Potential for DFS Intervention

As the case analysis suggests, this type of aggressive disclaimer practice could “spur either an emergency amendment from DFS or an opinion letter.” Regulatory authorities may need to clarify their intent when insurance companies push interpretations beyond reasonable boundaries.

The Article 75 and Appellate Considerations

The case analysis notes that “this appeared in the context of a motion to vacate a default, which means the Court of Appeals will not touch this matter, i.e., the failure to establish a reasonable excuse is reviewed under an abuse of discretion standard that will not be upset on appeal.”

This procedural context is significant because it limits the precedential value of the decision while highlighting the practical problems created by overly aggressive disclaimer practices.

Strategic Considerations for Practitioners

The case analysis suggests a “smarter approach would have been to consolidate the DJ action with the Article 75 action (COA #1 DJ; COA #2 Art 75) and to move by Notice of Petition,” assuming the declaratory judgment action had merit and was not merely an attempt to “force a default in an attempt to create unfounded res judicata.”

Best Practices for EUO Compliance

For both insurance companies and claimants, understanding proper EUO procedures is essential:

For Insurance Companies

Insurance companies should focus on the substantive purpose of EUO requirements:

• Obtain complete and accurate testimony
• Investigate claims thoroughly but reasonably
• Base coverage decisions on substantive compliance issues
• Avoid technical traps that exceed regulatory intent

For Claimants and Their Attorneys

Claimants should understand their obligations and ensure compliance:

• Attend scheduled EUOs promptly
• Provide complete and truthful testimony
• Review transcripts carefully for accuracy
• Sign and return transcripts in a timely manner
• Understand that substantial compliance may be sufficient

The Broader Context of No-Fault Insurance Regulation

This case fits within a broader pattern of regulatory and legal developments in New York no-fault insurance. Related issues include medical necessity determinations and motor vehicle accident coverage disputes that test the boundaries of insurance company obligations.

Regulatory Evolution

As insurance practices evolve, regulatory authorities must balance several competing interests:

• Preventing fraudulent claims
• Ensuring prompt payment of legitimate claims
• Maintaining reasonable procedural requirements
• Protecting injured parties’ rights to coverage

Frequently Asked Questions About EUO Requirements

What happens if I attend my EUO but don’t sign the transcript?

While you should sign and return transcripts promptly, failure to do so after providing complete testimony should not automatically void your coverage. The key is substantial compliance with the EUO requirement.

Can an insurance company deny my claim solely because I didn’t return a signed transcript?

This practice is questionable and likely exceeds DFS regulatory intent. If you attended the EUO and provided sworn testimony, you may have substantially complied with the requirement despite not signing the transcript.

How long do I have to return a signed EUO transcript?

While regulations don’t specify exact timeframes, you should return signed transcripts promptly after receiving them. Consult with an attorney if you receive a coverage denial based solely on transcript signature issues.

What should I do if my claim is denied due to EUO transcript issues?

Contact an experienced no-fault insurance attorney immediately. These denials may be inappropriate and can often be successfully challenged through legal action.

Are there other EUO-related bases for disclaimer that are more legitimate?

Yes, legitimate bases for EUO-related disclaimers include complete failure to appear, refusal to answer relevant questions, or providing false testimony. However, technical compliance issues like transcript signatures are more problematic.

Protecting Your Rights in EUO Disputes

If you’re facing an EUO-related coverage denial, it’s important to understand that not all disclaimer practices are legally sound. Working with experienced legal counsel can help you identify inappropriate disclaimer practices and take action to protect your coverage rights.

Legal Remedies Available

Several legal avenues may be available to challenge improper EUO-related disclaimers:

• Declaratory judgment actions to establish coverage obligations
• Article 75 proceedings to compel coverage
• Bad faith claims against insurance companies
• Regulatory complaints to DFS

Conclusion: Playing with Fire

As the case analysis concludes, using failure to sign EUO transcripts as a disclaimer basis “is the colloquial playing with fire.” This practice likely exceeds the intent of DFS regulations and creates unnecessary obstacles for injured parties seeking legitimate no-fault benefits.

Insurance companies should focus on the substantive purposes of EUO requirements rather than seeking technical bases for coverage denial. Meanwhile, claimants should ensure they understand and comply with EUO requirements while recognizing that substantial compliance may be sufficient.

The regulatory landscape may evolve to address these concerns, but in the meantime, practitioners on both sides should approach EUO disclaimer issues with appropriate caution and a clear understanding of the underlying regulatory purposes.

If you’re dealing with an EUO-related coverage dispute or have questions about your no-fault insurance rights, don’t let technical disclaimer practices prevent you from receiving the coverage you’re entitled to under New York law.

Call 516-750-0595 for a free consultation with an experienced New York no-fault insurance attorney who can help evaluate your case and protect your rights to coverage.