Key Takeaway
Court rejects insurance defense motion due to improper notarization where notary signature preceded the affiant's signature, highlighting critical procedural requirements.
This article is part of our ongoing affidavits coverage, with 19 published articles analyzing affidavits issues across New York State. Attorney Jason Tenenbaum brings 24+ years of hands-on experience to this analysis, drawing from his work on more than 1,000 appeals, over 100,000 no-fault cases, and recovery of over $100 million for clients throughout Nassau County, Suffolk County, Queens, Brooklyn, Manhattan, and the Bronx. For personalized legal advice about how these principles apply to your specific situation, contact our Long Island office at (516) 750-0595 for a free consultation.
Technical Defects in Affidavits Can Derail Insurance Defense Strategies
In no-fault insurance litigation, insurance companies frequently rely on affidavits to establish defenses, particularly when claiming that an injured party failed to appear for scheduled independent medical examinations (IMEs). However, even seemingly minor technical defects in these sworn statements can prove fatal to an insurer’s case, as demonstrated in a recent Appellate Term decision that highlights the importance of proper notarization procedures.
The case serves as a reminder that courts scrutinize affidavits carefully, and defective notarization can undermine even strong substantive arguments. When procedural requirements aren’t met, the entire foundation of a legal argument may crumble, regardless of the underlying merits.
Jason Tenenbaum’s Analysis:
New Way Acupuncture, P.C. v New York Cent. Mut. Fire Ins. Co., 2016 NY Slip Op 51527(U)(App. Term 2d Dept, 2016)
“Defendant’s motion was properly denied, as defendant failed to establish, as a matter of law, that plaintiff’s assignor had failed to appear for duly scheduled independent medical examinations. Among other things, the affidavit attesting to the second failure to appear indicates, on its face, that it had been notarized before it was signed (see e.g. 97 NY Jur 2d, Summary Judgment, Etc. § 47 ).”
This is an interesting one. The notarization occurred before the signature? I am guessing the affiant’s signature was an original and the notary signature was a photocopy? How was this determined?
Key Takeaway
This decision underscores that procedural compliance in affidavits is just as important as substantive content. Insurance companies must ensure proper notarization sequences, as an affidavit really is not an affidavit when fundamental requirements aren’t met. Even when a second affidavit to clarify is allowed, prevention through careful preparation remains the best strategy.
Related Articles
Legal Context
Why This Matters for Your Case
New York law is among the most complex and nuanced in the country, with distinct procedural rules, substantive doctrines, and court systems that differ significantly from other jurisdictions. The Civil Practice Law and Rules (CPLR) governs every stage of civil litigation, from service of process through trial and appeal. The Appellate Division, Appellate Term, and Court of Appeals create a rich and ever-evolving body of case law that practitioners must follow.
Attorney Jason Tenenbaum has practiced across these areas for over 24 years, writing more than 1,000 appellate briefs and publishing over 2,353 legal articles that attorneys and clients rely on for guidance. The analysis in this article reflects real courtroom experience — from motion practice in Civil Court and Supreme Court to oral arguments before the Appellate Division — and a deep understanding of how New York courts actually apply the law in practice.
Keep Reading
More Affidavits Analysis
Who is the attorney?
Civil Kings court case on attorney representation requirements and default judgment appeals in no-fault insurance litigation.
Feb 1, 2020Understanding Affidavit and Translation Requirements in NY Employment Law Cases
Learn about affidavit and translation requirements in NY employment cases. Watabe decision clarifies when translator affidavits are needed. Call 516-750-0595.
Jan 17, 2019An affidavit really is not an affidavit
Court ruling highlights critical affidavit requirements and waiver rules for objections to defective affidavits in New York litigation practice.
Jul 14, 2011Substantive fee schedule discussion/Procedural analysis
Analysis of Gentle Acupuncture v Tri-State Consumer Insurance case examining fee schedule defenses and affidavit requirements in New York no-fault claims.
Jun 10, 2017Defective notarization
New York court ruling clarifies that while CPLR 2309 certificate defects aren't fatal, improper notarization requiring personal appearance still invalidates affidavits.
Nov 16, 2014Peer hearsay and electronic signatures
Appellate court rules on peer review requirements and electronic signature validity in no-fault insurance disputes, clarifying evidence standards for medical necessity challenges.
May 25, 2012Common Questions
Frequently Asked Questions
What are the requirements for a valid affidavit in New York?
Under CPLR 2309, an affidavit must be sworn before a notary public or other authorized officer. It must contain statements of fact based on the affiant's personal knowledge — not conclusions, opinions, or hearsay. The affiant must be identified, the oath properly administered, and the document signed and notarized.
Can an affirmation substitute for an affidavit in New York?
Only if the affirmant is an attorney, physician, dentist, or podiatrist under CPLR 2106. These professionals may submit unsworn affirmations under penalty of perjury instead of notarized affidavits. All other individuals must use properly notarized affidavits.
What happens if an affidavit is defective in a no-fault case?
A defective affidavit — one lacking personal knowledge, improperly notarized, or containing inadmissible hearsay — may be rejected by the court. This can be fatal to a motion for summary judgment, whether brought by the insurer or the claimant. Courts strictly enforce affidavit requirements in no-fault litigation.
Was this article helpful?
About the Author
Jason Tenenbaum, Esq.
Jason Tenenbaum is the founding attorney of the Law Office of Jason Tenenbaum, P.C., headquartered at 326 Walt Whitman Road, Suite C, Huntington Station, New York 11746. With over 24 years of experience since founding the firm in 2002, Jason has written more than 1,000 appeals, handled over 100,000 no-fault insurance cases, and recovered over $100 million for clients across Long Island, Nassau County, Suffolk County, Queens, Brooklyn, Manhattan, the Bronx, and Staten Island. He is one of the few attorneys in the state who both writes his own appellate briefs and tries his own cases.
Jason is admitted to practice in New York, New Jersey, Florida, Texas, Georgia, and Michigan state courts, as well as multiple federal courts. His 2,353+ published legal articles analyzing New York case law, procedural developments, and litigation strategy make him one of the most prolific legal commentators in the state. He earned his Juris Doctor from Syracuse University College of Law.
Disclaimer: This article is published by the Law Office of Jason Tenenbaum, P.C. for informational and educational purposes only. It does not constitute legal advice, and no attorney-client relationship is formed by reading this content. The legal principles discussed may not apply to your specific situation, and the law may have changed since this article was last updated.
New York law varies by jurisdiction — court decisions in one Appellate Division department may not be followed in another, and local court rules in Nassau County Supreme Court differ from those in Suffolk County Supreme Court, Kings County Civil Court, or Queens County Supreme Court. The Appellate Division, Second Department (which covers Long Island, Brooklyn, Queens, and Staten Island) and the Appellate Term (which hears appeals from lower courts) each have distinct procedural requirements and precedents that affect litigation strategy.
If you need legal help with a affidavits matter, contact our office at (516) 750-0595 for a free consultation. We serve clients throughout Long Island (Huntington, Babylon, Islip, Brookhaven, Smithtown, Riverhead, Southampton, East Hampton), Nassau County (Hempstead, Garden City, Mineola, Great Neck, Manhasset, Freeport, Long Beach, Rockville Centre, Valley Stream, Westbury, Hicksville, Massapequa), Suffolk County (Hauppauge, Deer Park, Bay Shore, Central Islip, Patchogue, Brentwood), Queens, Brooklyn, Manhattan, the Bronx, Staten Island, and Westchester County. Prior results do not guarantee a similar outcome.